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IDMajor FuncMinor FunctMilestonehour(24)Preferred 08 datesactual 08Drop-dead 08 datesNotesDurationSuccessor

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C104CorporateEBoardConChair Interviews7/2/2006

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C100CorporateEBoardAppoint ConChair7/17/20066-Aug-2006

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C106CorporateEBoardDecision Published7/17/2006

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C107CorporateConChairInitial Spending Authority (Marketing)9/4/20066-Aug-200618 months (admin, ups, kinkos, etc)

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C004ConChairChoose Guests12/17/200631-Dec-2006

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C006ConChairDecide upon master acct signatories12/18/200615-Dec

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R027RegistrationAdminSet rates12/18/200620-Feb-2007-(1 year+1 month)

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C105CorporateContract Finalized1/3/2007

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C009ConChairInitial Marketing Budget1/17/20071 year (Lunacon, balt, flyers, etc)

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E008EventsMasqueradeappoint masquerade director2/2/200720-Feb-200710/6/2007

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C101CorporateEBoardAppoint Treasurer3/3/200720-Feb-200710 months

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C012ConChairReset email aliases to be this year's people3/6/2007

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O045OpsUpdate website3/30/2007

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H008HotelHousingInnkeeper appointed4/1/2007

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C008ConChairDivHead Structure Final4/3/2007

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H002HotelHousingDivHeads review blocking from previous year4/15/2007

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P028Programminggeneral knowledge of room assignments4/18/2007

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P078Programmingset up mailing list for program staff4/18/2007

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C103CorporateTreasurerChange Sig Cards5/1/2007

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H004HotelHousingHotel blocking fixed5/1/2007In progress. 80% done, some Sunday questions remain (3/8)

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O005OpsCheck storage for needed info (Old Ops logs, Infodesk logs (if any))5/4/200712/6/2007

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M002MarketingBalticon Party5/4/2007

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O010OpsDefine "Ops desk" vs. "office" (for newsletter)5/4/2007obsolete?

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O031OpsRecruit senior level staff5/4/2007

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O042OpsStart monthly (or so) staff newsletter (with Vol. Coord.)5/4/2007

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O044OpsUpdate staff web site (arisia.org/Staff)5/4/2007

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H001HotelBegin working on hotel reservation website (Hotel)5/7/2007

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C010ConChairPreliminary Budget5/12/2007May

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P059Programmingorganizational meeting for programming5/18/2007

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H011HotelHousingReservations online for Staff (testing)5/21/2007

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H016HotelTest hotel reservation website (Hotel)5/21/2007another algorithm for the ideal date for this is 6 weeks before mass mailer. If there is a mass mailer.

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H010HotelHousingReservations online5/28/2007in time for Balticon

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C005ConChairConChair Structure Final6/3/2007

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M005MarketingSend flyers to July & August cons6/4/2007

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M006MarketingSend out program book advertising stuff (Pubs?)6/4/2007

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O035OpsSend staff newsletter6/4/2007

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P080Programmingstart brainstorm list for programming ideas6/4/2007

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P081Programmingstart up brainstorming list again6/4/2007

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E016Eventsdiscussion with con chair about theme, focus, what to do differently this year7/3/2007

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C003ConChairBudget Adjustments for specific con goals7/26/2007

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T061TreasuryPublish Budget7/26/2007early July Mentor

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C102CorporateBudget Approved8/3/200710/18/2007

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E028Eventsproduce info for mass mailer8/4/20079/6/2007

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M007MarketingWorldcon party8/4/2007

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O004OpsCheck Ops bounce8/4/2007

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O034OpsSend flyers to September & October cons8/4/2007

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O036OpsSend staff newsletter8/4/2007

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P066Programmingprogramming meeting8/4/2007

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P076Programmingsend 1st mailing8/4/2007

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A020Art ShowmailingCorrect and update mailing list8/5/200710/5/2007

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A072Art ShowmailingReview rules and forms; Update as needed8/5/200710/5/2007

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A069Art ShowmailingReservations open8/6/200710/6/2007

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E033Eventsthrough GoH liaison: discuss special events with each GoH8/20/200711/3/2007

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A065Art ShowStudent Art ContestPut together documents8/26/20079/25/2007

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A045Art ShowStudent Art ContestMailing to printer8/29/20079/28/2007

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H007HotelHousingInnkeeper & Hotel Liaison reservations training9/1/2007Must complete before any room type sells out

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C007ConChairDepartment Head Structure Final9/3/2007

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E011Eventsappoint tech director9/3/2007

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P046Programmingmailing to prospective program participants for ideas and whether they will be coming9/3/2007

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E005Eventsappoint drum circle area head9/4/200711/20/2007

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E006Eventsappoint Friday night dance area head9/4/200711/20/2007

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E007Eventsappoint ice cream social area head9/4/200711/20/2007

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E009Eventsappoint Saturday night dance area head9/4/200711/20/2007

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E003Eventsappoint 1-2 assistant division heads9/4/2007

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O002OpsBegin investigating licensing requirements (FCC, ASCAP, etc.)9/4/2007

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O021OpsGet vendor costs on beepers, cell phones, etc.9/4/2007

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O030OpsRecruit more staff (incl. all area heads)9/4/2007

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O037OpsSend staff newsletter9/4/2007

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P068Programmingproposed deadline for 1st mailing return9/4/2007

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R007RegistrationDatabaseDB out for NCOA9/4/2007

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A044Art ShowStudent Art ContestMailing to Post Office9/5/200710/5/2007

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A028Art ShowMail-InDecide on logistics9/5/200711/5/2007

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P142PublicationsMass MailerNCOA Database9/7/200710/23/2007

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P171PublicationsMass MailerPublish first pass Mass Mailer9/11/200710/27/2007

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R006RegistrationDatabaseDB back from NCOA9/11/2007

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H006HotelHotel Tour/ConComm Meeting9/15/2007So that people can figure out gross space utilization

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P010Programmingassumed deadline for mass mailer content9/18/2007

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P040Programminginfo from first mailing re: expected guests to advertising sales for contacting publishers9/18/2007

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A081Art ShowmailingSend the invitational mailing9/20/200711/5/2007Includes letter, rules, registration form (art show) 2-sided con flyer

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A037Art ShowadminInitial inventory and check9/20/200711/20/2007

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P135PublicationsMass MailerIntergrate NCOA into DB9/21/200711/6/2007

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P054Programmingneed info for all guests to be invited by this date9/23/2007

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R020RegistrationDatabaseNCOA integrated into database9/23/2007

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P139PublicationsMass MailerMaster to Printer9/24/2007

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R008RegistrationDatabaseDB to Publications for Mass Mailer9/24/2007

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P170PublicationsMass MailerPublish final version9/25/200711/10/2007

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P178PublicationsMass MailerUpdate Mass Mailer with changes9/25/200711/10/2007

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P174PublicationsMass MailerSend final to printer9/28/200711/13/2007

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P175PublicationsMass MailerSend mailing DB to printer9/28/200711/13/2007

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P140PublicationsMass MailerMaster to Printer9/28/2007

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P026Programmingforms from 1st mailing due back.10/3/2007

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P034Programmingideas and preliminary descriptions into database10/3/2007

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P053Programmingneed assistant divhead10/3/2007

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P061Programmingpanelist names to marketing for ad sales to publishers10/3/2007

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M001MarketingAlbacon Party10/4/2007

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O018OpsFirst division meeting10/4/2007

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O026OpsMirror website10/4/2007

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O027OpsRecruit more staff10/4/2007

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O033OpsSend flyers to November & December cons10/4/2007

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O038OpsSend staff newsletter10/4/2007

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O043OpsLogisticsStraighten out stuff in storage (CIC)10/4/2007

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P001Programming2nd mailing with program precis to prospective program participants10/4/2007

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P044Programmingmail program precis10/4/2007

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P055Programmingneed program ops head10/4/2007

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P069Programmingput sample "possible panel items" on web site or wiki10/4/2007

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P108PublicationsProgram Bookad solicitation preliminary panelist list deadline10/4/2007

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P122PublicationsMass MailerDeliver to Post Office10/4/2007

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P111PublicationsMass MailerBulk mailing to Post Office10/6/200711/20/2007

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P129PublicationsMass MailerForeign mailing to Post Office10/12/200711/27/2007

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P106PublicationsProgram Bookad solicitation mailing final content deadline10/12/2007

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P109PublicationsProgram Bookad solicitation preliminary panelist list deadline10/12/2007

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O011OpsTransportationDetermine bus routes for overflow hotels and food runs15-Oct-07

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O019OpsTransportationGet initial approval from MIT for use of parking15-Oct-07

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P104PublicationsProgram Bookad solicitation mailing due at post office10/19/200710/23/2007

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P107PublicationsProgram Bookad solicitation mailing final content deadline10/19/2007

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A076Art ShowmailingSend additional informational mailing to new requesting info10/20/20071/9/2008

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A079Art ShowmailingSend Sorry no space (waiting list) as needed10/20/20071/14/2008

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A026Art ShowmailingCreate index from replies to 1st mailing10/20/200712/20/2007

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A077Art ShowmailingSend confirmations to mail-ins and artists who requested space10/20/200712/20/2007

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A078Art Showprogram/pubsSend list of volunteers to artists workshop and programming10/20/20071/4/2008

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P105PublicationsProgram Bookad solicitation mailing due in advertisers' mailboxes10/23/200710/28/2007

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E030Eventsrough schedule complete10/28/200712/6/2007

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O020OpsTransportationGet quotes for bus service1-Nov-07

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E004Eventsappoint big tent manager as contact for incoming participants11/3/2007

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E010Eventsappoint small tent manager as contact for incoming participants11/3/2007

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E031Eventsrough schedule complete11/3/200711/20/2007

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E021Eventshold events division meeting: schedule, theme11/3/2007

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O017OpsFinalize licensing11/3/2007

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O003OpsBuy first aid kits, other supplies11/4/2007

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O012OpsDivision meeting11/4/2007

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O016OpsFinalize communication equipment vendors11/4/2007

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O024OpsMake needed signs (Sign Shop)11/4/2007

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O028OpsRecruit more staff11/4/2007

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O039OpsSend staff newsletter11/4/2007

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P003Programmingappoint artist programming head11/4/2007

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P004Programmingappoint costume programming head11/4/2007

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P006Programmingappoint filk czar11/4/2007

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P008Programmingappoint program ops head11/4/2007

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P009Programmingappoint science programming head11/4/2007

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P062Programmingplaceholder on web with general program info11/4/2007

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P072Programmingreturn deadline for mailing #211/4/2007

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P088Programmingweb site11/4/2007

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R029RegistrationBadgesSolicit artwork11/4/2007

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T019TreasuryBudget-Fill in Blanks11/11/200711/13/2007November

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H014Hotelsubmit draft resume to hotel11/12/2007So that the hotel can plan staffing

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E018Eventsfinal events schedule to programming11/13/200712/20/2007

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E019Eventsfinal events schedule to web site11/18/20071/5/2008

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P150PublicationsProgram Bookprogram book ad reservation deadline11/18/200711/24/2007

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E002Eventsall tech requests to tech director for equipment rental etc11/18/200712/6/2007

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E022Eventshotel resume details (room layout, food order) submitted11/18/200712/10/2007

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P007Programmingappoint packet construction head11/18/2007

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P018Programmingdeadline for 2nd mailing responses11/18/2007

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P035Programmingidentify all tech requests11/18/2007

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P063Programmingplan special programs11/18/2007

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P086Programmingupdated staff list to program book editor11/18/2007

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A011Art ShowadminAssign space to artists (specific Table & Panel locations)11/20/20071/17/2008

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A056Art ShowadminPhotocopy (print) bid sheets, control sheet and rules11/20/20071/17/2008

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A062Art ShowadminPrepare bidder registration material11/20/20071/17/2008

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A010Art ShowadminAssign artists codes (to all artists)11/20/2007

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A024Art ShowadminCreate 'bible' (notebook of registration forms alpha sort)11/20/2007

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A027Art ShowadminCross-index by panel and table11/20/2007

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A030Art ShowadminDraw physical floor plan11/20/2007

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A035Art Showprogram/pubsGive floor plan & list of artists to publications11/20/2007

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A041Art ShowmailingMail paperwork to mail-in and attending artists11/20/200712/20/2007

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M004MarketingPhilcon Party11/20/2007

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P154PublicationsProgram Bookprogram book soft ad copy deadline11/20/2007

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P102PublicationsProgram BookAd Reservation Deadline11/26/200712/25/2007

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O032OpsTransportationselect and sign contract for bus service.1-Dec-07

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P074Programmingrough schedule sufficient to allow hotel resume info12/2/2007

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T060TreasuryPlan treasury location and logistics12/3/200712/6/200712/1/2007

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P155PublicationsProgram Book/Hotel Resume/etc Deadline12/3/2007

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P153PublicationsProgram Bookprogram book hard ad copy deadline12/4/200712/9/2007

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E027Eventspersonalized letter to all event participants12/4/2007

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O013OpsDivision meeting12/4/2007

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O014OpsFinal hotel tour12/4/2007

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O029OpsRecruit more staff12/4/2007

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O040OpsSend staff newsletter12/4/2007

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P012Programmingbios to souvenir book (if applicable)12/4/2007

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P016Programmingdata to hotel resume: room requirements, food order12/4/2007

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P017Programmingdata to pocket program for layout/estimating purposes12/4/2007

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P019Programmingdeadline for scheduling LARPs12/4/2007

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P025Programmingfirst draft of schedule / rough12/4/2007

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P029Programmingget events schedule from events12/4/2007

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P036Programmingif budget allows, order panelist gifts12/4/2007

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P039Programminginfo about scheduled LARPs to webmaster12/4/2007

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P041Programminginitial comps list to registration12/4/2007

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P060Programmingpacket creation info to packet creator12/4/2007

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P065Programmingprogram participant ribbon order to ops12/4/2007

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P077Programmingsend all bios received to program book person (separate form so we can send them off)12/4/2007

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P085Programmingupdate list of expected guests12/4/2007

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P087Programmingverify filk schedule12/4/2007

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P090Programmingwhat's in/ what's out, perhaps a first cut at schedule12/4/2007

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P133PublicationsPreReg PacketInitial input request12/4/2007

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R009RegistrationAdminDecide upon registration hours12/4/2007

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R010RegistrationBadgesFinal decision for art12/4/2007

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A039Art ShowhotelLayout specs to hotel12/5/200712/20/2007

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A068Art ShowmailingReservations deadline12/6/20071/5/2008

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T010TreasuryArrange for hotel safe in resume12/6/200712/18/2007dec 1 (resume)

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A029Art ShowawardsDecide upon ribbons12/6/2007

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P134PublicationsPreReg PacketInitial review12/9/200712/10/2007

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P103PublicationsProgram BookAd Soft Copy12/10/200712/31/2007

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P022Programmingdraft schedule to pocket program and to someone to massage for web site12/10/2007

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P149PublicationsPrereg Packetprereg packet final content deadline12/13/200712/16/2007

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P112PublicationsPreReg PacketChanges final deadline12/16/2007

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P152PublicationsProgram Bookprogram book final content deadline12/16/2007

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P101PublicationsProgram BookAd Hard Copy12/17/20071/6/2008

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O023OpsLogisticsInitial tagging party12/17/2007

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T018TreasuryBudget Adjustments for Attendance12/18/200712/20/2007

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E017Eventsevents division meeting: runtime issues12/18/2007

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E023Eventsidentify at-con ops contact12/18/2007

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E034Eventswriteups for each event to pocket program12/18/2007

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P020Programmingdetailed tech schedule to program ops or tech12/18/2007

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P037Programminginfo about scheduled LARPs to prereg packet12/18/2007

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P047Programmingmake sure participants know green room, program ops info12/18/2007

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P056Programmingnotify all participants of their schedules12/18/2007

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P057Programmingnotify all program participants of draft schedule proofread web content and post to web update list of expected guests12/18/2007

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P071Programmingrefine schedule12/18/2007

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R011RegistrationBadgesFinal layout finished12/18/2007

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P162PublicationsPrereg Packetproof of prereg packet to concom12/19/200712/20/2007

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P169PublicationsPreReg PacketProof out for review12/19/200712/20/2007

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P011Programmingassumed deadline for program book and prereg packet content?12/19/2007

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P021Programmingdraft A/V list to con services12/19/2007

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P038Programminginfo about scheduled LARPs to prereg packet12/19/2007

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A007Art ShowadminArtist reception invitations12/20/20071/5/2008

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A080Art Showprogram/pubsSend staff list to publications & registration12/20/20071/5/2008

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A042Art ShowmailingMail waiting list advisements12/20/20071/10/2008

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A025Art ShowawardsCreate awards (Ribbons and/or Certificates)12/20/20071/16/2008

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A009Art ShowawardsAssemble jury/judging panel12/20/20071/17/2008

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A016Art ShowadminBuy hardware & stationary supplies12/20/2007

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P161PublicationsPrereg Packetproof of prereg packet back from concom12/20/200712/22/2007

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A019Art ShowadminConfirm staff presence12/20/20071/4/2008

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A087Art ShowStudent Art ContestSubmission Deadline [Thinking about School Vacation?]12/20/20071/5/2008

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A034Art ShowmailingGallery publicity12/20/2007never

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A049Art ShowStudent Art ContestNotify mail-in finalists12/20/2007

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A051Art ShowawardsOrder ribbons12/20/2007

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O008OpsTransportationConfirm use of parking lots, with mention of specific lots to campus police20-Dec-07

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P164PublicationsProgram Bookproof of program book to concom12/22/200712/31/2007

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P145PublicationsPocket Programpocket program initial content deadline12/23/200712/24/2007

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P147PublicationsPrereg Packetprereg packet due at printers12/24/200712/25/2007

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P126PublicationsProgram BookFinal Content Deadline12/24/20071/3/2008

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P163PublicationsProgram Bookproof of program book back from concom12/25/200712/27/2007

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P141PublicationsPreReg PacketMaster to Printer12/28/200712/29/2007

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P073Programmingreview final resume, let people know of any questions.12/28/2007

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P151PublicationsProgram Bookprogram book due at printers12/29/200712/30/2007

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R001RegistrationAccurate Attendance Estimate12/29/2007

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R017RegistrationBadgesMaster for badge stock to print12/29/2007

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P160PublicationsPocket Programproof of pocket program to concom12/30/200712/31/2007

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T008TreasuryAdjust Budget12/31/20071/2/2008

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H015Hotelsubmit final resume to hotel12/31/2007too soon and there will be more at-con changes

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P146PublicationsPrereg Packetprereg packet due at post office12/31/2007

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R023RegistrationDatabasePreReg Report for attendance estimate12/31/2007(First business day after Xmas)

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T046TreasuryFinal Budget Adj-Attendance1/2/20081/5/2008

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H003HotelHousingFurniture removal list due to hotel1/2/20081/4/2008in contract as "2 weeks before" which could mean Wednesday (when they do it) or Friday (when we need it)-16

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E013Eventsbadges - names to reg1/3/2008

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E024Eventsindividual issues1/3/2008

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E026Eventsparking solutions1/3/2008

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H017HotelTie Down Meeting16:001/3/2008The hotel needs a few days from the resume submission to prep for this

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P148PublicationsPrereg Packetprereg packet due in preregistrants' mailboxes1/3/2008

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P173PublicationsRestaurant Guiderestaurant guide final content deadline1/3/2008

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A032Art ShowadminFinal inventory and check1/4/20081/12/2008

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E032Eventsschedule of div head on duty to ops1/4/20081/16/2008

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A052Art ShowadminPack all stationary supplies. Organize by use: check-in, bidder's info, print shop, awards, sales, auction, check-out1/4/20081/17/2008

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P014Programmingcreate feedback form for panelists1/4/2008

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P015Programmingcreate program participant packets1/4/2008

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P023Programmingfinal A/V list to con services1/4/2008

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P033Programminghow to moderate a panel letter1/4/2008

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P043Programminglist of at-con comps to reg1/4/2008

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P048Programmingmeet the pros invite1/4/2008

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P052Programmingname cards1/4/2008

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P067Programmingproof read pocket program1/4/2008

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P075Programmingschedules per person1/4/2008

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P082Programmingtag equipment in storage1/4/2008

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P083Programmingtag Fast Track materials in storage1/4/2008

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P089Programmingwelcome letter1/4/2008

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P123PublicationsPreReg PacketDeliver to Post Office1/4/2008

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R018RegistrationFormsMaster to print1/4/2008

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R019RegistrationBadgesName printing1/4/2008

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R022RegistrationDatabasePreReg name/address list output for PreReg Packet1/4/2008

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R030RegistrationWebTurn off online registration1/4/2008

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A061Art ShowStudent Art ContestPreliminary Judging1/5/20081/11/2008

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E025Eventslist of people expected and who the need to reach to ops1/5/2008

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E029Eventsproofread pocket program1/5/2008

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P079Programmingsigns needed to sign shop1/5/2008

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P176PublicationsT-shirt designs due at printers1/5/2008

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T063TreasuryBudgetSet membership rate deadline dates1/6/200811/10/2007

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T064TreasuryBudgetSet membership rates1/6/200811/10/2007

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A001Art Showmail-inAccept mail-in art deadline1/6/20081/20/2008

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A017Art ShowadminCheck over paper work for: Print Shop Sales, Art Show Sales,Computer system1/6/20081/20/2008

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A046Art ShowadminMake copies of instructions for the staff1/6/20081/20/2008

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A048Art ShowStudent Art ContestNotify carry-in finalists1/6/20081/20/2008

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A090Art ShowadminType up print shop protocol and artist check-in/check-out procedures1/6/20081/20/2008

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P158PublicationsPocket Programproof of pocket program back from concom1/6/2008

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P177PublicationsT-shirt designs due at printers1/6/2008

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P128PublicationsProgram BookFinal to Printer1/7/20081/8/2008

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H013HotelHousingrooming list due to hotel1/7/20081/9/2008-7

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P049Programmingmost responses from participants added to schedule / refined / tweaked1/7/2008

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P159PublicationsPocket Programproof of pocket program back from concom1/7/2008

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P167PublicationsRestaurant Guideproof of restaurant guide to concom1/7/2008

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P168PublicationsRestaurant Guideproof of restaurant guide to concom1/7/2008

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R004RegistrationAdminCheck equipment1/7/2008

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R005RegistrationAdminCheck supplies (pens/etc) at storage1/7/2008

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P002Programming95% correct schedule to pocket program1/8/2008

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P031Programminghand off changes to program ops1/8/2008

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P050Programmingmost responses from participants added to schedule / refined / tweaked1/8/2008

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P143PublicationsPocket Programpocket program due at printers1/8/2008

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P144PublicationsPocket Programpocket program due at printers1/9/2008

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P165PublicationsRestaurant Guideproof of restaurant guide back from concom1/9/2008

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R003RegistrationBadgesBadges ready (including lamination)1/9/2008

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T020TreasuryCash Box Planning1/10/20081/11/20087 days

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O041OpsSignshopsign shop content deadline1/10/2008

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P131PublicationsPrereg Packethotel room block closes1/10/2008

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P132PublicationsPrereg Packethotel room block closes1/10/2008

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P156PublicationsGridproof of grid to concom1/10/2008

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P157PublicationsGridproof of grid to concom1/10/2008

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P166PublicationsRestaurant Guideproof of restaurant guide back from concom1/10/2008

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R014RegistrationFormsForms back from printing1/10/2008

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T052TreasuryList of checks needed for pre-paid vendors1/10/20087 days

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H012HotelHousingReservations web page comes down (final deadline date)18:001/11/2008

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O015OpsLogisiticsFinal tagging party1/11/2008(Sunday before Con)

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R025RegistrationFormsPrint PreReg forms1/11/2008-(1 year+1 week)

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A002Art ShowhotelArrange Art Show Reception (optional)1/12/20081/20/2008

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A003Art ShowadminArrange food for staff(drink and munchies)1/12/20081/20/2008

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A004Art Showstaff denArrange sunday lunch for staff1/12/20081/20/2008

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A091Art ShowTreasurerVerify treasury supplies: Cash Boxes (sales and print shop), Change and Seed mone, Credit card imprinter & forms, Credit card authorization number and procedure (swipe box)1/12/20081/20/2008

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A092Art Showsign shopVerify/Make signs: Entrance, Exit, Hours, Rules for artist check-in, artist check-out, print shop sales, art show sales, bidder's registration, 'Cash, Check, Credit Cards accepted', 'No smoking, food, drinks, cameras'1/12/20081/20/2008

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P172PublicationsRestaurant Guiderestaurant guide due at printers1/12/2008

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H005HotelHousingHotel internal drop dead rooming list data entry deadline1/13/20081/13/2008If blocking is not processed internally by hotel by this date, Monday-Friday stays will be checked in to rooms the convention needs on Thursday-5

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P032Programminghotel walkthrough1/13/2008

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P127PublicationsGridfinal corrections to grid due back from concom1/13/2008

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P070Programmingre-proofread pocket program, get as close to reality as we can1/14/2008

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P130PublicationsGridgrid due at printers1/14/2008

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A005Art ShowMail-InArt receipt deadline [need to resell space]1/15/20081/18/2008

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A054Art ShowadminPanel assignments1/15/20081/18/2008

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R012RegistrationDatabaseFinish final data entry1/15/2008(4.5 months, Info needed for next years budget)

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R026RegistrationAdminReg-Closed package for Ops assembled1/15/2008

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E020Eventshave a list of what's happening when for all div heads on duty23:001/16/20081/18/2008

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P110Publicationsall pre-produced publications should be complete and delivered1/16/2008

.

R002RegistrationBadgesBadges organized16:001/16/2008

.

R016RegistrationBadgesGoH Badges Available1/16/2008(Wed before Con)

.

R024RegistrationBadgesPrint all remaining PreReg-Sort all badges1/16/2008(Wednesday before Con)

.

T021TreasuryCash Box Setup1/16/20082 days

.

P121PublicationsProgram BookDeliver to Con1/17/20081/18/2008

.

A036Art Showset-upHanging assembly started16:001/17/20081/18/2008

.

A047Art Showset-upMove it all to the Hotel10:001/17/20081/18/2008

.

A075Art Showset-upRoom setup completed23:001/17/20081/18/2008

.

E012Eventsarrangements for line management10:001/17/2008

.

E014Eventscheck all room sets1/17/2008

.

P024Programmingfinal copies of pocket program grids on foam core for easels1/17/2008

.

P042Programmingknown last minute changes to newsletter for 1st issue1/17/2008

.

P116PublicationsNewsletterdeadline for issue 1 of newsletter1/17/2008

.

R021RegistrationOperationsOpen for PreReg & Staff21:001/17/2008(Night before Con)

.

R028RegistrationAdminSetup and test1/17/2008(Thursday before Con)

.

T036TreasuryOperationsCut vendors checks needed at-con1/17/2008

.

T039TreasuryOperationsDivHead Meeting1/17/2008

.

T045TreasuryOperationsE-board meeting1/17/2008

.

T050TreasuryOperationshotel tips to hotel liaison1/17/2008

.

T051TreasuryList of checks needed for at-con vendors1/17/20081 day

.

T057TreasuryOperationspetty cash to office1/17/2008

.

A066Art Showstaff denRemember to feed guest(s) and Director(s)1/18/20081/19/2008

.

A008Art ShowadminArtist's reception (optional)21:001/18/2008

.

A015Art ShowadminBidder registration open18:001/18/2008

.

A050Art ShowadminOpen to the public18:001/18/2008

.

A058Art ShowawardsPopular vote ribbon open18:001/18/2008

.

A063Art ShowadminPrint shop sales open18:001/18/2008

.

A083Art ShowadminStart Artist check-in12:001/18/2008

.

C000ConventionAdminOfficial Opening13:451/18/2008

.

E015Eventscrowd control18:001/18/2008

.

P013Programmingcommunicate with newsletter for changes1/18/2008ongoing

.

P027Programminggather feedback1/18/2008ongoing

.

P051Programmingmove in and set up Fast Track1/18/2008

.

P058Programmingopen program ops 1st time14:001/18/2008

.

P114PublicationsConvention begins16:001/18/2008

.

P117PublicationsNewsletterdeadline for issue 2 of newsletter20:001/18/2008

.

P118PublicationsNewsletterdeadline for issue 3 of newsletter9:001/18/2008

.

P136PublicationsNewsletterissue 1 of newsletter delivered17:001/18/2008

.

P137PublicationsNewsletterissue 2 of newsletter delivered (tight, but it's the only way to get an accurate Friday party list)21:001/18/2008

.

T001TreasuryOperations157 Stuart street bank closes17:001/18/2008

.

T005TreasuryOperations699 Boylston street bank closes18:001/18/2008

.

T013TreasuryOperationsbank run17:001/18/2008

.

T022TreasuryOperationsclose corporate sales21:001/18/2008if any

.

T026TreasuryOperationsclose out art show23:001/18/2008

.

T028TreasuryOperationsclose out fanzine lounge18:001/18/2008if any

.

T032TreasuryOperationsclose out registration23:001/18/2008

.

T040TreasuryOperationsdivision heads meeting23:001/18/2008

.

T044TreasuryOperationsdivision heads meetings at-con begin1/18/2008

.

T049TreasuryOperationsHarvard Square bank closes19:001/18/2008

.

T053TreasuryOperationsopen corporate sales14:001/18/2008if any

.

T067TreasuryOperationsset up art show15:001/18/2008

.

T069TreasuryOperationsset up fanzine lounge15:001/18/2008if any

.

T074TreasuryOperationsset up registration13:001/18/2008

.

T077TreasuryOperationsstart hourly pickups from registration15:001/18/2008

.

T079TreasuryOperationswork-session16:001/18/2008

.

T084TreasuryOperationswork-session16:001/19/20081/19/2008 15:30:00

.

T016TreasuryOperationsbank run16:001/19/20081/19/2008 16:00:00

.

T006TreasuryOperations699 Boylston street bank closes16:301/19/20081/19/2008 16:30:00

.

T029TreasuryOperationsclose out fanzine lounge18:001/19/20081/19/2008 18:00:00

.

T048TreasuryOperationsguest of honor dinner18:001/19/20081/19/2008 18:00:00

.

T023TreasuryOperationsclose corporate sales19:001/19/20081/19/2008 19:00:00

.

T027TreasuryOperationsclose out art show19:001/19/20081/19/2008 19:00:00

.

T033TreasuryOperationsclose out registration20:001/19/20081/19/2008 20:00:00

.

T085TreasuryOperationswork-session20:001/19/20081/19/2008 20:00:00

.

T042TreasuryOperationsdivision heads meeting20:001/19/20081/19/2008 20:15:00

.

A012Art ShowadminAt-con space usage reconcilation21:001/19/2008

.

A038Art ShowawardsJudging and Awards21:001/19/2008

.

A073Art ShowawardsRibbon vote deadline18:001/19/2008

.

P119PublicationsNewsletterdeadline for issue 4 of newsletter, if applicable18:001/19/2008

.

P120PublicationsNewsletterdeadline for issue 5 of newsletter, if applicable (awards issue)9:001/19/2008

.

P124PublicationsNewsletterdelivery for issue 4 of newsletter, if applicable20:001/19/2008

.

P125PublicationsNewsletterdelivery for issue 5 of newsletter, if applicable11:001/19/2008

.

P138PublicationsNewsletterissue 3 of newsletter delivered10:001/19/2008

.

T003TreasuryOperations557 Boylston street bank closes12:001/19/2008

.

T004TreasuryOperations557 Boylston street bank opens9:001/19/2008

.

T007TreasuryOperations699 Boylston street bank opens10:001/19/2008

.

T014TreasuryOperationsbank run10:001/19/2008

.

T015TreasuryOperationsbank run12:001/19/2008

.

T041TreasuryOperationsdivision heads meeting13:001/19/2008

.

T054TreasuryOperationsopen corporate sales9:001/19/2008

.

T062TreasuryOperationsregistration will need hourly pickups11:001/19/2008

.

T068TreasuryOperationsset up art show9:001/19/2008

.

T070TreasuryOperationsset up fanzine lounge11:001/19/2008

.

T075TreasuryOperationsset up registration9:001/19/2008

.

T080TreasuryOperationswork-session10:001/19/2008

.

T081TreasuryOperationswork-session11:001/19/2008

.

T082TreasuryOperationswork-session12:001/19/2008

.

T083TreasuryOperationswork-session14:001/19/2008

.

A043Art Showmail-inMail-out processing18:001/20/20081/25/2008

.

A055Art ShowsalesPaper work for sales accounting {computer?}1/20/20082/4/2008

.

T055TreasuryOperationsopen corporate sales9:001/20/20081/20/2008 9:00:00

.

T073TreasuryOperationsset up print shop9:001/20/20081/20/2008 9:00:00

.

T076TreasuryOperationsset up registration9:001/20/20081/20/2008 9:00:00

.

T011TreasuryOperationsart show sales cash will need hourly pickups13:001/20/20081/20/2008 10:00:00

.

T035TreasuryOperationscorporate sales cash will need hourly pickups11:001/20/20081/20/2008 10:00:00

.

T071TreasuryOperationsset up fanzine lounge10:001/20/20081/20/2008 10:00:00

.

T065TreasuryOperationsset up art sales11:001/20/20081/20/2008 11:00:00

.

T072TreasuryOperationsset up fanzine lounge11:001/20/20081/20/2008 11:00:00

.

T031TreasuryOperationsclose out print shop13:001/20/20081/20/2008 13:00:00

.

T059TreasuryOperationspick up registration13:001/20/20081/20/2008 13:00:00

.

T066TreasuryOperationsset up art sales12:001/20/20081/20/2008 13:00:00

.

T088TreasuryOperationswork-session in art show sales13:001/20/20081/20/2008 13:00:00

.

T030TreasuryOperationsclose out fanzine lounge14:001/20/20081/20/2008 14:00:00

.

T043TreasuryOperationsdivision heads meeting14:001/20/20081/20/2008 14:00:00

.

T047TreasuryOperationsgripe session15:001/20/20081/20/2008 15:00:00

.

T024TreasuryOperationsclose corporate sales17:001/20/20081/20/2008 16:00:00

.

T025TreasuryOperationsclose out art sales17:001/20/20081/20/2008 16:00:00

.

T034TreasuryOperationsCorporate meeting16:001/20/20081/20/2008 16:00:00

.

T086TreasuryOperationswork-session17:001/20/20081/20/2008 17:00:00

.

T037TreasuryOperationsdeposit to hotel safe18:001/20/20081/20/2008 17:30:00

.

T087TreasuryOperationswork-session18:001/20/20081/20/2008 17:30:00

.

T038TreasuryOperationsdeposit to hotel safe19:001/20/20081/20/2008 18:30:00

.

A006Art ShowadminArtist check-out13:001/20/2008

.

A013Art ShowsalesAuction13:001/20/2008

.

A014Art ShowStudent Art ContestAwards12:001/20/2008

.

A018Art ShowsalesCloseout12:001/20/2008

.

A031Art ShowsalesFEEDING FRENZY12:001/20/2008

.

A033Art Showmail-inFinish packing mail-in for return18:001/20/2008

.

A053Art Showmail-inPack up mail-in art for return15:001/20/2008

.

A057Art ShowsalesPick Auction Art Work for Auction12:301/20/2008

.

A064Art ShowawardsPublish award winners9:001/20/2008

.

A074Art ShowawardsRibbons up10:001/20/2008

.

A082Art ShowsalesSet up Sales area12:301/20/2008

.

A084Art ShowsalesStart Auction13:001/20/2008

.

A085Art ShowsalesStart Sales13:001/20/2008

.

A086Art Showtear-downStart tear down15:001/20/2008

.

A088Art Showtear-downTeardown complete19:001/20/2008

.

P030Programminggripe session15:001/20/2008

.

P064Programmingprogram ops closes for last time1/20/2008

.

P113PublicationsNewslettercolor issue of newsletter delivered12:001/20/2008

.

P115PublicationsNewsletterdeadline for color issue of newsletter1:001/20/2008

.

R015RegistrationOperationsGo online for following year9:001/20/2008(AtCon)

.

T056TreasuryOperationsoperations will need closeout10:001/20/2008

.

T078TreasuryOperationsvendors will need checks (banks will be closed)10:001/20/2008

.

R031RegistrationWebTurn on online registration1/21/2008Day after prior convention

.

T002TreasuryOperations157 Stuart street bank opens9:001/21/2008

.

T017TreasuryOperationsbank run9:001/21/2008

.

H009HotelPost Con Meeting / Master Bill Reconciliation1/23/2008Too soon and the late room nights will not have posted

.

P084Programmingupdate data based on name/address cards from program ops and generate labels for thankyou note mailing1/24/2008

.

T058TreasuryPick audit targets1/27/2008+7 days

.

A070Art ShowTreasurerResolution w/ treasurer2/4/20082/12/2008

.

P045Programmingmail thank you notes.2/4/20082/16/2008

.

A021Art ShowadminCorrelate bid sheets with artist control sheets2/4/2008

.

A022Art ShowadminCorrelate print shop receipts with control sheets2/4/2008

.

A023Art ShowadminCorrelate sales receipts2/4/2008

.

A059Art ShowadminPost-con art late pickup2/4/2008

.

A060Art ShowmailingPost-con letter written2/4/2008

.

A067Art ShowTreasurerRemind Tresurer to deposit money to cover checks2/4/2008

.

A071Art ShowStudent Art ContestReturn student art2/4/2008

.

A040Art ShowmailingMail checks to the artists; Include copy of control sheet & thank you letter2/10/20082/20/2008

.

T012TreasuryAudit problem areas2/16/20083/3/2008+45

.

A089Art ShowAdminThank you notes to staff2/20/2008

.

R013RegistrationDatabaseFinish final data entry3/2/20086/3/2008(4.5 months, Info needed for next years budget)

.

C108Dealers<i>placeholder</i>--

.

E001EventsMasquerade<i>placeholder</i>--

.

C109Dealersdetermine space and number of available slotsat previous con3/1/2007

.

O007OpsTransportationCommunicate parking and bus route plans to attendees and staffDecember

.

O022OpsTransportationHang outdoor signsFriday before con

.

O006OpsTransportationCollect and inventory outdoor signsMonday after con

.

O009OpsTransportationCreate weatherproof outdoor signage for parking and shuttlebus stops.November

.

O025OpsTransportationMake route maps and signs for the shuttle buses.November

.

C001ConChairarrange for all necessary thank you notespost con

.

C002ConChairattend debriefpost con

.

C011ConChairpresent final report to corporationpost con

.

O001OpsTransportationArrange thank you note to MIT for use of parkingPost-con

.

P005ProgrammingAppoint divhead5/1/2007

.

M003Marketingcreate flyer

.

T009TreasuryAdjust Budget