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StatusDayStartEndActivityLocationResponsibleNotes

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Monday

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Done8:00Order rental chairsTim

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Confirm staffing from PD to HQJZ, RowenaCleaners, etc.

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DoneOrder 2 additional busesJZ, Stu

.

DoneSound system for TentTim

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DoneConfirm order for iPodsJZ, Tim

.

DoneCheck with Tina on petty cash30K will be on hand for any needs

.

Done14:15Clarence Fisher pickup - AC0025PudongSimontaxi

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Done17:25Alan Levine pickup - UA857PudongSimontaxi

.

Done20:00Brian Crosby - KE895PudongJefftaxi

.

.

.

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Tuesday, 16

.

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Done14:40Julie Lindsay pickup - QR888PudongSimontaxi

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Done20:55Laurie Heikkala pickup - NW25PudongMichael W.taxi

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.

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Wednesday, 17

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9:00JiGang (Iveco) to Concordia

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Move electrical equipment (spools) from PD to HQTech. Center - Basement ANichael, Chris, Jerry, Ken

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Easels for placing signsArt RoomsNichaelas many as you have.

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9:30JiGang (Iveco) to HQ CampusReturn to PD when done

.

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10:00Xiao Wu takes Mrs. Z's mother to train station to pickup Thumb drives

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10:00Move chairs from Pudong to Hongqiao (300)Multi-Purpose High SchoolNichael, Chris, JamesNichael will arrange truck. Cost charged to conference

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11:00Deliver badges to printshopHQ Copy CenterJZ, Emily

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Arrived12:00Coca Cola arrivesTim, Michael L.

.

.

12:30David Warlick - KA876PudongJefftaxi

.

13:55David Jakes - UA835PudongJefftaxi

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14:55Dick Kraczar - Phillipine 336Pudong - C2Jeff? - watch for him

.

.

.

15:00JZ and MW to Longyang Station

.

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16:0006:00 (+1)Tent Setup on soccer fieldSCIS - HQTim, MartyVendor supplied

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16:15Kim Cofino - TG 664PudongMichael W.via Maglev

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17:10JiGang (Iveco) - pick up JZ & to airport

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18:00Chris Smith - KA834PudongJZPD Van - 2

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.

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ThursdayStaff needs: 1 theater staff, 6 cleaners for setup, 2 electricians, 2 finance staff (registration), 3 secretarial for directions and assistance, 1 library aide to monitor library, technology aides, Jerry, Michael, Tony, Ken, Copy center staff (courtesy of Lanxum)

.

8:00Setup and open command centerDoS conference Room

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13:3014:30BISS Geek Squad to SCIS -HQLibrary

.

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13:40Vendor setup beginsFine Arts CafeteriaTim, Michael L.As per ML's direction

.

13:4514:30SCIS - PD Geek squad to SCIS-HQLibraryProjection, etc. in van - also walkie talkies

.

Powerstrips from PD to HQTech. CenterNichael, Timas many as we have. Need 50-100

.

Speakers from PD to HQ (20 sets)Steve

.

Mini DVI to VGA converters (10)Pudong TeachersJon, SteveBring all to HQ

.

PeeVey Sound System to HQNichael

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Projection Units (15) to HQSteve

.

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14:30Geek Squad trainingLibraryMatthew, Chris, SteveNeed final name list.

.

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15:00Trash Can placement

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15:00Recycle Placement

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15:30Coffee Setup

.

15:30Signage goes upAllWayneAs discussed. Use copy center to produce prior

.

15:30Signs go up.

.

15:30Food setup beginsTentMW, MB

.

15:3021:00Bus start running ever 30 mintues until 21:00Conference Hotels

.

.

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16:0021:00Registration begins, Geek SquadSCISUSB, Maps, badge, send to Geek kids

.

.

.

.

16:0020:30Geek Squad helpSCIS

.

.

17:3019:00Social - snacks, appetizersTent

.

19:0020:30OpeningLecture HallJZ, JeffWelcome from SCIS leaders

.

.

FridayStaff needs: 5 cleaners at all times, 2 electricians, theater staff, 2 finance staff (morning), 2 secretaries to man phones and assist with communication, technology aides, Jerry, Michael, Tony, Ken (in library), copy center staff

.

.

7:00Coffee Setup9 locationsDan, Tim

.

7:0019:00Bus start running ever 30 minutesConference Hotels

.

7:308:15Breakfast

.

8:309:00Welcome, IntroductionsLecture HallJZ, Jeff

.

8:309:00Geek Squad room setup - final checkLibrary - allMatt, Steve, Chris

.

.

9:1510:15Session 1Scheduled Presentations

.

.

9:3010:15Coffee station check9 locationsDan, TimBreakfast cleanup, garbage empty

.

.

10:3011:15Session 2Scheduled Presentations

.

10:45Coffee station check and refill, cleanup9 locationsDan, TimCleanup stations, garbage check

.

11:00Lunch setup beginsTent

.

11:3012:15Session 3Unconference

.

11:45Coffee check

.

12:1513:00LunchTentCleanup and garbage collection throughout

.

13:0013:45Session 4Unconference

.

13:0013:45Finish lunch cleanupTent and surrounding

.

14:0014:45Session 5Scheduled Presentations

.

14:15Coffee station check and refill9 locationsGarbage check

.

15:0015:45Session 6Scheduled Presentations

.

15:15Coffee station check and refill

.

16:0016:45Session 7Unconference

.

16:00Setup for social hour beginsTent, courtyard

.

17:1518:30Social Hour

.

.

.

SaturdayStaff needs: 5 cleaners at all times, 2 electricians, theater staff, 2 finance staff (morning), 2 secretaries to man phones and assist with communication, technology aides, Jerry, Michael, Tony, Ken (in library), copy center staff

.

7:00Coffee setup begins.

.

7:0018:00Buses run every 30 minutesConference Hotels

.

7:308:15BreakfastSCIS

.

8:309:30Session 8
Scheduled Presentations

.

8:45Coffee checkComplete breakfast cleanup

.

9:4510:30Session 9
Scheduled Presentations

.

10:00Coffee checkGarbage collection - whole site

.

10:4511:30Session 10
 Unconference

.

11:00Coffee checkGarbage collection and check

.

11:30Lunch setup begins

.

11:4512:30Session 11Unconference

.

12:00Coffee check

.

12:3013:30Lunch

.

.

13:3014:15Session 12Scheduled Presentations

.

13:45Coffee checkComplete lunch cleanup - Garbage

.

14:3015:15Session 13Unconference

.

14:45Coffee closure - packup and move outGarbage collection

.

15:3016:30Session 14Best of the Presenters Session

.

.

17:0017:30Closing, Thanks, Lucky Draw, Awards

.

.

17:4518:45Cleanup begins

.

Complete technology cleanup before departure

.

19:30Speakers dinner

.

.

Sunday

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10:0015:00Overtime for local staff - cleanup

.

Pudong - Rambo, Jack - all materials back to proper place - general organization and cleanup

.

HQ - TBD