Elstad Auditorium Rental Request Form

Please complete the form below and return to the Theatre Arts Department at least two weeks prior to your event. If requests are not submitted within this time frame, we cannot guarantee availability of the venue or staff to address your technical needs.

Any and all equipment brought to the venue must be removed from the venue when your event is complete. Equipment for multi-day events may be left in locations ascribed by the Technical Director or other facility manager at the time of the event.

*Please be sure to list your entire rental period including any prep or setup time*

Theatre Arts Department is not responsible for any Media, Technology and Interpreters Requests.

Please head to http://Helpdesk.gallaudet.edu to request any Media needed.

Head to http://gallaudet.edu/af/gis.xml to request interpreter service.

* Required

Is this an official Gallaudet University event, or a Gallaudet University sponsored event? * Academic Departments and campus groups will answer "Yes" to this question. Off campus groups who select "Yes" will be asked to provide documentation of support from a Gallaudet office or department. Rental rates differ for non-sponsored off campus groups.

Organization * For on campus groups, please list the sponsoring Gallaudet University Department or group coordinating the event. For Off-Campus groups, please list your group name.

Start Time * Please list the start time for your rental period in the format 9:99AM. Be sure to incorporate any setup or prep time into your rental period

End Time * Please list the end time for your rental period in the format 9:99AM. Be sure to incorporate any clean up or load-out time in your rental period

Event Title *

Event Description * Please enter as complete a description of the event as possible

How many people will attend your event? *

Under 100
100-250
Over 250

Will there be any buses bringing people to your event? *

Event Coordinator Name * Main contact person for the event

Event Coordinator Position * i.e. Department Chair, Coordinator, Manager, etc.

Event Coordinator Email Address *

Event Coordinator Pager Address

Event Coordinator Phone Number

Event Coordinator VP Number

Event Coordinator Fax Number

Preferred way to contact: *

Date(s) * Enter the Date or Date Range for your event in the format MM/DD/YYYY-MM/DD/YYYY

Lighting * Please select the type of lighting you need for your event. Most events will require a general wash only, which covers the apron of the stage. Events using a projection screen should select "Projector Wash" to avoid lights shining directly on the screen. If a custom lighting design is requested, additional fees may apply.

Will you be charging for audience admission to this event? *

Sound * Please check all neccessary equipment you need for sound. Each check box represents a single item, unless otherwise indicated.

Technical Needs: Other Please list any other technical concerns you may have for your event. (Theatre Arts Department is not responsible for any Media, Technology and Interpreters Requests. Please head to http://Helpdesk.gallaudet.edu to request any Media needed. Head to http://gallaudet.edu/af/gis.xml to request interpreter service. ), no need to Describe sound needs.