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DEANSHIP OF ACADEMIC AFFAIRS

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Strategic Plan Visión University 2016 INVENTORY OF PROJECTS OR STRATEGIC ACTIVITIES OF FACULTIES AND UNITS AND PROJECT STATUS REPORT FORM

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Crucially Important Goals of the Deanship Faculty or OfficeProject or Strategic Activity in progress (or planned for the 2007-2011 period)Obj. 2016 Coordinator Date of completionBudget or Funding SourcesExpected Results or achievement indicators Status of Project or Activity/Result obtained% results accomplished Actions to be implemented after assessment

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1. Research Supporta. a.  Coordination, design and implementation of a Project of Incentives to Professors to promote research, publication and creative work . Certification 21, 2008-2009 of Academic Senate 1.1Dean Sonia Balet, Associate Dean, Astrid CubanoAug-061. A $84,466.42 fund was created from Campus savings to develop a pilot project for recognition of research and publication achievement awards for 20 professors with more that 5 years in the rank.1. Increase by 10% creative work of professors in the next 5 years (2015?) 50% to Dic 08. In spite of the fact that the design of the procedure and a tentative calendar has been developed in collaboration with the Administrative Board to initiate  its implementation in 2009-2010. this project has been postponed due to adjustments to the Campus operational budget for 2009-201025%1. Revise strategies for implemenation 2010-11 in line with budgetary situation

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1.62. A system of two year interdisciplinary academic chairs with $51,576 to cover the cost of substitution of professors appointed to this special chairs0.25

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1.73. The creation of a summer research travelling fund for professors was approved

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1.90%

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1.1

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3.2

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5.1

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5.3

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b. Implementation of the letter contract as a requiste within the recruitment process of professsors on tenure track positions to comply with Certif #83 of Academic Senate , 1991-92: General Principles and Norms for Recruitment, Appointment and Evaluation. It incorporates research, publication and creative work requisites before considering tenure. 1.2Dean Sonia Balet and all DAA deansAug-05Operational budget of academic departments and faculties 1. Supervise compliance with institutional polícy of requiring the letter contract and agreements before consideration of candidate for tenure which establishes that at the beginning of the tenure track process compliance with the letter contrat must be demonstrated.completed100%Follw-up to norm implementation

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1.4Deans2. Professors will present their published or creative work up to the present when evaluated for tenure. The Administrative Board awards.

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1.9Administrative BoardEvaluation of letter formats and the evaluation processes

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3.2

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3.5

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6.2

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c. Support and facilitation of travelling initiatives to professional congresses and collaborations with foreign countries1.1Dean Aug-071. Fund for the Improvement of Teaching and Dissemination of Research and Creative Work of Teaching Personnel and Fund for Visiting Professors 1. Maintain allocation of funds to finance international collaborative experiences and exposition of creative work of teaching personnel abroad This is an on-going project 100%In progress

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1.3Sonia Balet, Associate Dean Astrid Cubano

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1.4To maintain constant monitoring of available funds to adjust allottments with the aim of increasing the number of financed proposals

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1.6

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3.1

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3.4

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5.1

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5.3

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d. Institutionalize and supervise the development of infrastructure and support to research through the Library Systems and in line with the Bachelors and Campus Graduates Profile (Circular DAA #5 2008-09)1.1Associate Dean Astrid Cubano, Director of Library Systems, Dr. Svenka PenkovaAug-111.Campus budgetary allocations for the acquisition of books, reference data bases, academic journals and other research resources. Budget for 2009-2010 was increased to xxxxx. Source: Budget Director. In this way the budget for subscriptions, which was formerly based on savings, was completed. Donations of collections were received eg: Picó Collection in the areas of Planning). 1. To increase adquisitions in the next five (5) years by 10%. (up-date collections), if budgetary conditions allow it1. This is an o-going task.30%In progress. Waiting for evaluation of the Natural Sciences library project in the first semester of 2010-2011.

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1.32. At present, together with the Library System, fiscal measures are being identified that would allow the maximization of access and increase in the effective use of data bases and electronic subscriptions to support research work in Campus . 2. To continue with the development of Integrated Research Resource Centers to achieve the creation of two additional centers in the next 5 years.

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d.1 To institute, together with the Library System, the administrative and conceptual reestructuring of libraries as integral resource centers to serve research needs of graduate and undergraduate students (CRAI, CITEC, etc.)1.63. Budgetary allottments to the Library of Natural Science and Education. To specify amounts, (Source Bugdet Director), since both libraries have received funds. In addition, there was an injection of funds to the System in 2009-2010 to reflect its real expenses. 2. The Natural Sciences library project was completed, the Education library project is being implemented, the Lázaro library project is being planned, and the Business Administration library project has been initiated.

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1.8

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1.13. Human resources for the development of these initiatives are being identified.

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3.4

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Librarians IV have been recruited and/or re-assigned for the development of tasks related to priority projects.

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xxxxx librarians have participated in the training to develop the integrated resource centers.

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(Compare/ corroborate with Library System inventory chart)

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e. Honors Program – To supervise and strengthen the undergraduate research component through:

-design and implementation of a Plan of Assessment of Student Learning, research and creation competences, and effective communication

- design of rubrics to measure research and creation skills, and oral presentations

- writing of a guiding document for the preparation of the pre-proposal,

- design of a rubric to guide the creation of individualized courses as a preparatory experience for the writing of the short thesis.
1.1
1.2
1.5
1.8
2.5
2.6
Dean Sonia Balet, Auxiliary Dean Suny Cabrera, Program Dir. Dr. Carlos Ramos.Aug-10The program counts with its own budget so that the assessment initiatives should be financed with a re reallocation of funds to support the implementation of the work structure.Complete the first cycle of learning assessment of research competences In progress, it should be completed by August 2010

33%Complete first assessment cycle.

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Complete rubric design by December 2009Completed100%

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Administration of rubrics and analysis of its resultsIn progress0%To administer research and creation, and oral presentation rubrics, and complete the process of de analysis of results in December 2010

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Implement transforming actions which are the end product of analysis of assessment results during the second semester of academic year 2010-11To be initiated0%Implement transforming actions in January 2011 and initiate second asessment cycle.

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2.Bachelors Revision a. To implement the revision of BA programs and implement changes to align the 72 Campus programs in compliance with Certification #46 2005-06 of Academic Senate 2.1Dean Sonia Balet Phase 1 Campus budgetary allocations of $1,065,540.00 for the implementation process. Funds were not allocated and the project was completed with DAA savings.Revision of all programs 2010-11. completed 100%ADEM Statistics and Economy programs are in the fianl approval stages.

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2.310 proposals100%

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6.2April-May 07-08

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Phase 2

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50 proposals 07-08

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b. Implementation of General Education rubric for Arts and Literature courses and stimulate the creation of new courses in these areas to satisfy student demand.2.1Dr. Sonia BaletAug-11Expected results or Indicators A new Arts course ha been designed and 8 courses ofOn-going process Actions

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2.3 Associate DeanLiterature within the General Education component Support the creation of courses. Revise the incentivation strategy

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6.2Deans of Humanities and GE. Increase offering of general education courses in Arts and Literature.

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c. Lead and negotiate measures for the development of research and use of technology competences, linguistic and information competences in the General Education component, as established by the Graduate Profile (Circular DAA #5 2008-09). This is part of the implementation of the bachelors revision and learning assessment plan for the development of the graduate profile of revised bachelors. 2.1Dean Sonia Balet 20111. At present, deans together with the Library System, identify fiscal measures that would allow the development of the project for integration of information and research competences to the curriculum and syllabi of core courses or in seminars at the undergraduate level.Increase in the number of programs that have achieved the integration of measures for the adquisition of those competences in core courses or in capstone seminarsInventory of courses and activities that programs carry out within this item (See also Faculties and Library System Inventory Chart) in progress40%Complete inventory and continue stimulating the development of CI integration projects.

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2.3Associate Dean Astrid Cubano

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6.2Deans of Faculties and Schools, Library System Director, Dr.S. Penkova, 2. The Library System is in the process of completing the recruitment process for a re-classified teaching position for an expert in the integration of information competences to teaching currículaPilot project of the Faculty of Business Administration to integrate CI to core courses in three stages in progress Complete project for the development of competences and assessment of learning .

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Associate Dean of EG(See Library System inventory i)Research in Sciences in General Studies in a systematic and broad manner in 2009-2010, as well as the development of information competences according to the plan in stages

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The development of research competences in the Biological and Physical Sciences courses of General Education was designed in a systematic way for August 2009, including assessment of learning in sections for new students

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The project for the development and assessment of linguistic competences in English and Spanish together with the Faculty of GE. was designed initiated.

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3. Institutional Effectiveness a. To plan and lead the implementation of a structure or reorganization of bachelors academic work in faculties and schools which take into consideration: 1.2Dean Sonia Balet, and Associate Deans of Faculties and Schools2006-07 1. Reallocation of funds to support implementation of work structure Operacional structurw with emphasis on 4 priority projects:retention,assessment of learning, evaluation of programs and internacionali-zation.Structure implemented for projects of: program evaluation, assessment of learning, and internationalization. The organization of work for the retention objective is in progess 75%It is expected to be completed by 2011.

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1.5SeePP#4

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2.22. Identifiy recurrent funds for OEAESee items a, b, c, and d (detailed )

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2.3

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3.3

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4.3

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4.4

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9.1-9.7

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a.1 undergraduate student retention and academic progressDean Sonia Balet, Deans of Faculties and Schools, CEA, Academic Senate20111. Reorganization of budgets and curricula of faculties and schools to strengthen academic consulting and student support servicesTo improve the rate of retention of second, third and fourth yearsstudentsPartial evaluation of the second semester 2007-2008. A preliminary evaluation was carried out0%Summative evaluation will be carried out in the first semester of 2010-2011.

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2 Approval by Academic Senate and implementation by DAA in 2007-2008 of a Partial Evaluations of undergraduate students during the 8th and 9th week of the semester.

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The DAA in collaboration with CEA developed orientation and training workshops for professors for the effective implementation of partial evaluation

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3. Budgetary allocation to lead and implement the "Summer “Experience“ for 10th grade high school students, DAA project coordinated by Integrated Program for Student Success (PIEE – CEA, Spanish acronyms)

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(See CEA inventory)

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a.2 Student learning assessment according to circular letter2.3Dean Sonia Balet, Faculty and School Deans , Prof. Julio Rodríguez, Dr. Nadia Cordero 2008-09 1. Budgetary allocation for the creation of the Oficce for Learning Asessment .1. Implementation of Student learning Assesssment Plan for Academic Programs, lead by the DAA in collaboration with OEAE.1. In progress, up-date with Julio RodríguezUp-dating ahead during the semester1. Complete implementation of plans; implement transforming actions in academic programs

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DAA #5 2008-093.3Thre funding allocation for coordinator, assistants and data analists are assigned from DAA savings. Funds are not recurrent.2. In August 2008 the development of academic initiatives to strengthen linguistc competences in Spanish and English in new students was initiated within the General Education component: Dept. of Spanish, Dept. of English, Linguistic Competence Center (CEA, Spanish acronym).

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The position of Campus Learning Assessment Coordinator was created and a support structure was provided thanks to the Fac. of Education that since 2006-07 accepted to cover part of the academic load of Prof. Julio Rodríguez in coordination with OEAE (Spanish acronym). NON-RECURRING FUNDS3. In August 2009 pre and post test in writing and research areas within the General Education component initiatesThe expected results is that by December 2009, 85% of the programs would have implemented their student learning assessment plan in at least two dimensions of the graduate student profile, with facts collected and analyzed and strategic actions implemented.2. In May 2009 ELASH II was administered to a sample of studient in3001-3002 coursosto establish a compararative pre-post test. Changes were made to the INGL 3003-04 course of the Fac. of General Studies to add a 3 hrs. a week labortory.

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(See OEAE inventory)The new courses to be offered to the new 2009-2010 students class were designed.

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2. Budgetary financial resources from DAA savings to cover the administration of tests (pre and post) of Spanish and English skills to new students, as well as the payment of compensantions to assessment coordinators for a period of 3years (2006-07 to 2009-10).To complete the implementation of linguistic competences in English, as well as research competences in Sciences at the institutional levelThe post-test to INGL 3004 students to determine learning was administered in May 2009. The report of results is expected. In August 2009 was initiated the pre and post test project to new students in the new English courses with workshops, and they will be compared to the post test with those who take INGL 3001. In progress. (up-date M. Hudders).

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Creation of the position coordinator and the Evaluation of Learning Office 3. In August 09-10 the project to evaluate competences in research and technological use in BIOSCI and PHYSC courses initiated.

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Expansion of assessment at the institutional level

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a. First year English and Spanish project for students with the lowest scores in the College Board.

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b. Writing competences follow-up project

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c. Research in Science competence project

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d. Information competences project

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3. The directors of English and Spanish of General Education should provide a summary of what has already been done and will be done in August, 2009 and second semester (in progress)

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b. a.3 program evaluation 1.2Dr. Milagros Martínez, Coordinator, Dr. Sonia BaletSee coordinator progress chart The position of full-time coordinator was created with the identification of $56,000 for salaries and $5,000 for materials Change of CIEPA to Cert.#43 under DAA 2006-07. First cycle initiated with CIEPA completed.100%1. The norm for the evaluation programs every five years every is maintained as established by Certification #43 of Board of Trustees

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Implementation of on-going evaluation of academic programs in compliance with Certification #43 2006 of the Board of Trustees which establishes the REGULATIONS FOR PERIODIC EVALUATION OF ACADEMIC PROGRAMS IN THE UNIVERSITY OF PUERTO RICO1.52. To initiate the SECOND cycle of evaluation of programs in August, 2009 . xxxx programs will be evaluated that year accordig to calendar

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  2.2Second cycle (first by Cert#43 06-07) initiated. approved

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2.310%

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a.3.1 To promote and achieve accreditation of Campus apt study and service programs 2.1Balet, Faculty and School Deans and its coordinatorsSee prioritary project 2See prioritary project 2See prioritary project 2See prioritary project 2See prioritary project 2See prioritary project 2

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2.3DAA especially follows-up on unique Campus programs.Budgetary item coming from the Office of the President project

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2.4Emblematic Initiative of professional accreditation of the University of the University of Puerto Rico See Appendix A: Status of Accreditation Chart

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2.6Carlos Juan tiene las partidas de fondos asignados en estos años. Se deben poner cifras.

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3.3Initiated in 2007

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5.1

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a.4. internationalization:3.3Dean Sonia Balet, Auxiliary Dean, Att. I. González BuitragoAug-071. DAA1. Approved by the Chancellor and informed to the university community in a circular of November 14, 2007  1. This goal was acomplished1 1. The institutional el organization chart was restrucutred establishing the auxiliar y deanship of international affairs under the DAA to maximize resources and facilitate internationalization initiatives

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5.1Associate Deans

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a.4.1 Approval of Campus Internationalization políticy 5.2Dr. Aida Castañer2. Creation of the Auxiliary Dean of International Affairs position under the DAA2. ACOI should allow the increase by ___% of the exchange initiatives for a períod of ___years. (See DAAI inventory)

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5.32. Reallocation of financial resources from the Students Deanship programs to cover the operational costs of the new organization. Appointment of personnel as a unit under the DAA

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a.4.2 Creation of Auxiliary Deanship of Int. Affairs5.43. Completed 2nd. Semester 06-073. Increase by ___% the initiatives of teaching experiences in a period of ___years. (See inf. A. Castañer).

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5.53. Registrars Office operatioanal funds and DAA 2. This goal was accomplished1

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a.4.3 Creation of an electronic file of course equivalences (ACOI.).100%4. To accomplish approval of International Sequence proposal and its implementation

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4. Inventory Revision

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a.4.4 Inventory of internationalization strategies of Faculties and Schools4.Teaching Improvement Fund 3. A file was created, the process of automatic up-dating of ACOI was not completed.

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5.See DAAI inventory

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a.4.5 Strengthening of internationalization through Bachelors revision proposal 2006-07

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$150,000 allotted to the Visiting Professors Funds 5. Strengthening of the Foreign Visitors Program: Up-date wirh Aida Castañer See DAAI inventory and up-date with Castañer

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.6. To increase the number of exchange students and the number of visiting foreign students in different capacities as well as the participation of professors in international fora, and the collaborative agreements with other higher education institutions Faculties and Schools made concrete proposals as to how to strengthen the internationalization of the curriculum and of students experiences in the curricular revision proposal.

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The DAA together with the Fac.of Humanities presented to the Academic Senate a curricular track proposal as an option to bachelors electives component as well

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a.5. planning of institutional research1.2Dean Sonia Balet, OPA Director, María Teresa JiménezAug-071.The new OPA internal organization chart was restructured to establish an Institutional Research unit1. It is expected that institutional research provides periodical information about students and professsors satisfaction with institutional services 1. The new unit establishes effectiveness indicators that are continuosly revised to inform the campus about how the goals established are achieved at the institutional level . 11. Waiting for a FACTUM users evaluation

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a.5.1 Implementation of an Institutional Research Plan from the Office of Academic Planning 1.5

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a.5.b To establish and follw-up on indicators of effectiveness of Stratetic Plan and discussion and analysis of results 2.12.Reallocation of financial resources assigned to DAA programs to cover operational expenses of the new organization2. To systematically monitor the execution of indicators so they can be increased and/or maintain on a ___%  of compliance with VISION 2016 in  5 years. 2. FACTUM – implementation of a data base which compiles information about reasearch work, creation, teaching, and teaching personnel service, and produces reports and inventories about it.

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2.2(See OPA inventory chart)

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2.3

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2.4

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2.7

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3.5In progress and on-going analysis

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6.1-6.6

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7.5

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a. 6 To lead and negotiate collaborative projects for academic and teaching excellence of the Campus together with CEA1.2Dean Sonia BaletReallocation of financial resources assigned to DAA programs to cover operational expenses of CEA actions which support: (See CEA inventory chart)1. The DAA in collaboration with CEA developed orientation and training workshops to professors for the effective implementation of the partial evaluation

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1.5Auxiliary Dean Astrid Cubano1. Competences in the Profile for the General Education component

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2.22. In August 2008 the development of initiatives to strengthen linguistic competences in Spanish and English in new students was initiated within the General Education component: Spanish Dept., English Dept, Center for the Development of Linguístic Competences and CEA

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2.32. Assessment

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3. To strenghthen actions for the effectiveness of:

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management skills in teaching personnel in administrative positions;

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teaching and research

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4. Coordination together with the DAA of the initiative for training teaching personnel in the use of technology that supports distance education.

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a. 7 To lead and negotiate high management measures for the conceptual and technological renovation of services offered by DECEP9.1-9.7Dean Sonia Balet, 2005-09 DECEP projects are self-sufficient1. Renewed accounting operational structure .1. Restructuring of fiscal management with emphasis on accounting procedures and maximization of resources, and service effectiveness was achieved (See DECEP inventary)100%Evaluation of effectiveness pending

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Auxiliary Dean Sunny Cabrera

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Director of DECEP2. To maintain operational self-sufficiency of the 15 existing professional certificates 2. In progress (IT IS NECESSARY TO REQUEST UP-DATED INFORMATION)

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3. To initiate the implementation of three new certificates during the academic year 2009-10

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25%

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4. Distance Education To plan, negotiate and implement and institucional Distance Education polícy which complies and I in line with Certification 73, 2006-2007, Board of Trustees 1.1Dean Sonia Balet, 2010-2011 Not yet identified1. Action Plan for the implementation in Campus of an Institutional Polícy for Distance Education. It will be the result of alignment of strategies and the offering of distance education with the available structure availaible in Campus to support teaching and research within this modalidy. It has been scheduled Aug-11

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1.2Auxiliary Dean Sunny Cabrera 1. implementation of pilot project: MBA. August 20090.6Implementation of a Guide for the development of distance education experiences at the Río Piedras Campus.  

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a. Design of Action Plan 3.2This plan includes: 2. Assessment of pilot project June 2010

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1. implementation of pilot project: MBA. 35%

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a.1 Writing of a guide for the development of distance education experiences at the Río Piedras Cmpus2. assessment of pilot project

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a.2 Design, development, and implementation of a pilot project in assessment of Distance Education for the offering of a Masters in Business Administration in its extension center with UPR, Humacao.3. There is already a first draft of the Guide for the development of Distance Education in Campus. It is used to direct the pilot project experience.

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The MBA pilot project will start in August 2009 Several training cycles will be carried out for professors and suport personnel , some of which will take part in the pilot project ,and others who have already partially begun distance teaching.

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a.3. Design, development, and implementation of assessment of distance education experience

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Allottment of financial resources for the CEA Technology-Resident Professor from the CEA assignment of $11, 364.00 for additional compensations (to cover several workshops and a 3 credit salary to technology-resident professor)

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a.4 Coordination together with CEA of initiatives for training of teaching personnel in the use of technologies that support distance aducation

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5. Registrars Officea. To plan and negotiate high management measures for the conceptual and technological renewal of services offered by the Campus Registrars Office with the implementation ORACLE.4.1-4.5 Dean Sonia BaletNot yet determined1. Budgetary allottment for the implementation of ORACLE from funds assigned by the Central Administration of UPR1. Revision of the structure of the office to maximize resources and minimize student service time IN PROGRESS0.3Implementation of changes in 2009.

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Auxiliary Dean, Wanda Mattei

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a. To plan, negotiate and implement preliminary grade report on the 8th week of every academic semester 6.3Mr. Juan Aponte, Registrar2. Change to ORACLE system will allow the establishment of direct service portals in the whole campus to access and/or find information about, or follow-up on registrars services, service requests (copies of academic transcripts, graduation, change in majors, diplomas, among others).

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6.6

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b. To facilitate application, payment and follow-up of registrars services to students with the implementation of ORACLE.7.13. Change to de ORACLE system allows operation of System UPR project to make uniform the management of academic files of students throughout the whole system.

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7.30.3

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4. Change to ORACLE system allows Registrars Office to access the students academic files of the whole system .IN PROGRESS

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5. Implementation of reporting of preliminary grades on the 8th week of the academic semester through Internet.

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0.3

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IN PROGRESS

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0.3

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IN PROGRESS

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Asessment of effectivenes of the measure implemented by DAA to evaluate the impact on retention, progress and academic progress and graduation.

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Completed

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6. Admissions Planning and negotiation of high management measures and conceptual and technological renovation of the Campus Admissions Office services 4.1Dean Sonia BaletAugust 2009 August 2010 1. Allottment by DAA to cover training on analysis, design and implementation of technology. 1. Renovated service structure to maximize resources and minimize time of processing analysis of new admissions.At present, the first phase of simultaneous admission was completed.The second phase is in progress.100%1. Implementation completed

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4.4Auxiliary Dean Wanda Mattei

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4.52. May 2010

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7.1Evaluation of process efectiveness.

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7.3

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2. To strengthen the academic potential indicators of new students On-going

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2. Budgetary allocation to CEA for the celebration in 2004 of the Summer Experience Program (EV, Spanish acronym) for students who finished 10th grade in public and private schools from the metropolitan area and whose grade average is higher than 3.5. Since 2004 to present:

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a. 54 public and private schools of the metropolitan area have participated, out of which 25 public and 29 private schools.

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b. Until the 2008 experience a total of 153 have participated. The profile of new students reflects an improvement in academic potential indicators.

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c. To evaluate the effectiveness of EV, PIEE (Spanish acronym) carries out a survey among students who participated in the summer project after two years. Acccording to the surveys carried out in 2004, 2005 y 2006*, from a total of 83 students who participate, 56 applied to the UPR system in any of its alternatives. Out of those 56 students, 50 applied to the Río Piedras Campus. The total number of students accepted to the Campus has been 34.

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(See CEA Inventory chart)

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Revisions made by March 2010 missing