.

Description Recommendation 8: The public comment period should be kept at 30 days except in special circumstances, in which case ALAC may request an extension to 45 days

.

Task Number:Task Description:Priority: Responsible Working Group/Committee:Single Purpose Call Required (y/n):Next Steps:Deadline for completion:Reference in
ALRWG Report:
Notes:Further Information:

.

8.1ALAC Internal Processes2

.

8.1.1Develop process for requesting extended consultation window2

.

8.1.2Draft process transmitted after ALAC endorsement to the Board2

.

8.2Staff / Board Processes2

.

8.2.1Develop process to implement extension requests received2

.

8.3Review of Public Comment Processes2page 13, paras 3-4, page 14, paras 1-2Section 8.3 is to give effect to recommendations in section 3.2.2.2 of the report.

.

8.3.1Activities in Advance of Comment Period Opening2page 13, para 48.3.1 is to give effect to the following recommendation: "If ALAC only begins to educate the At Large community at the start of the public comment period, there is little hope of getting
representative advice from a global membership in 30 days. Education about issues should start as early as possible. Where feasible, early drafts of documents could be shared so that At Large members can begin considering their response before the public comment period begins."

.

8.3.1.1Review internal processes at the staff level to determine how advance notice of public comment periods, and availability of prerelease drafts, could be possible. Produce recommendations for community review. 2Changes proposed should be suitable for horizontal application across all of the ICANN communities and should be beneficial to all, to ensure equal treatment.

.

8.3.1.2Review internal processes to determine how materials could be prepared and released in advance of the opening of comment periods to support advance understanding of issues2Examples of the types of materials are: such as issue briefing webinars, production of documents to explain issues, and other materials supportive of informing volunteer communities, can be implemented

Measures proposed should be suitable for horizontal application across all of the ICANN communities and should be beneficial to all, to ensure equal treatment.

.

8.4Review measures to make the policy development activities across ICANN's communities more accessible, propose measures for community review.2pg 13, para 4Section 8.3.2 is to give effect to recommendation: "Supporting Organizations should work more closely with ALAC to inform them of upcoming policy issues and of the status of issues currently under debate. In this way, ALAC could begin preparations and education efforts in advance of the comment period. Staff who support the ALAC and various other parts of ICANN could play a useful role in assisting communication across groups..."

An example of the type of improvement relevant to 8.3.2 is potentially implementing a cross-ICANN version of the At-Large Policy Advice Development page found at http://www.atlarge.icann.org/policycalendar.

.