University of Maine System NEW Supplier Request THIS FORM SHOULD BE COMPLETED BY THE SUPPLIER. This information need only be completed once. If you have submitted this information in the past DO NOT submit it again.

FOR UNIVERSITY STAFF: CREATING THE SUPPLIER RECORD OR MAKING PAYMENTS TO THE SUPPLIER MAY BE DELAYED IF INFORMATION IS INCOMPLETE OR MISSING. COPY THE LINK BELOW AND SEND IT TO THE SUPPLIER REQUESTING THEY SUBMIT THE INFORMATION. WWW.MAINE.EDU/UMSVENDOR FOR THE SUPPLIER: Welcome to the University of Maine System (UMS) Supplier Information website. The information provided here will be used to create a supplier record in the UMS E-Procurement and Accounts Payable System. For more information on doing business with the University of Maine System please visit our website: http://www2.maine.edu/system/stratProcure/strategic_procurement.php?section=10
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NOTICE: THIS FORM SHOULD ONLY BE USED TO REQUEST NEW SUPPLIERS. UPDATES TO EXISTING SUPPLIER RECORDS SHOULD BE SENT VIA EMAIL TO adam.corrigan@maine.edu OR FAXED TO 207-973-3322. Please direct questions to the UMS Supplier Database Team by Emailing umsvendor@maine.edu or by calling (207) 973-3303. Supporting documentation may also be faxed to (207) 973-3322.

Please do not abbreviate company Legal Name or DBA

If available, please enter NAICS Code at the end of this document





Ordering Address: Suppliers address as it should appear on a purchase order.

Purchase Orders must be sent to a valid company address.













Remittance Address

When making payments to suppliers we must have a Remittance Address in our system that matches the Remittance Address on the suppliers invoice.













IRS FORM REQUIREMENTS (Important Instructions Below)

For U.S. Suppliers: A current W-9 form is required (link to IRS W-9 Form below) - W-9 Forms must be either mailed to: Univ of Maine System, Ofc of Strategic Procurement, 16 Central St, Bangor, ME 04401, Faxed to: (207) 973-3322 or Emailed to: umsvendor@maine.edu (Fax or Email preferred). NOTE: Sending forms to any other address or location may delay this request. For Non-Resident Alien Service Providers: A current W-8BEN form is required. Generally, withholding is required for services performed in the United States. If Non-Resident Alien Service Providers qualify for treaty benefits a current Form 8233, including a US Taxpayer Identifying Number, is required. Links to both IRS Forms are below. Please read the instructions carefully. NOTE: These forms must be submitted to the UMS Campus Department who is contracting/doing business with the supplier. The UMS Department must forward copies of Forms W-8BEN and Form 8233 to the UMS Accounting Department in Bangor, Attn: Janis Manning, 16 Central Street, Bangor ME, 04401, Faxed to: (207) 973-3322 or Emailed to: janis.manning@maine.edu (Email preferred). NOTE: Sending forms to any other address or location may delay this request. To download the appropriate IRS Form(s) below, copy and paste links into a browser.

IRS Forms with Instructions

FORM W-9 AND INSTRUCTIONS http://www.irs.gov/pub/irs-pdf/fw9.pdf http://www.irs.gov/pub/irs-pdf/iw9.pdf FORM W-8BEN AND INSTRUCTIONS http://www.irs.gov/pub/irs-pdf/fw8ben.pdf http://www.irs.gov/pub/irs-pdf/iw8ben.pdf FORM 8233 AND INSTRUCTIONS http://www.irs.gov/pub/irs-pdf/f8233.pdf http://www.irs.gov/pub/irs-pdf/i8233.pdf

IRS FORM STATUS (Required)



Submitter Information

IN ORDER TO EXPEDITE THIS SUPPLIER REQUEST THE INDIVIDUAL LISTED BELOW MAY BE CONTACTED DIRECTLY.









Please note: In submitting this form you acknowledge that you have read the University of Maine System's Purchase Order Terms & Conditions at http://www2.maine.edu/system/stratProcure/po_terms.php

Further information about doing business with the University of Maine System can be found at http://www2.maine.edu/system/stratProcure/strategic_procurement_vend_guide.php

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